Kingaroy Arts Team Roles
AGM: Friday, 15th November 6pm
The Kingaroy Arts Team (KAT) is a not-for-profit organisation run entirely by dedicated volunteers.
As an executive committee member, you’ll play a vital role in shaping the future of the Kingaroy Regional Art Gallery and supporting the local arts community.
These roles are voluntary, providing a rewarding opportunity to make a meaningful difference while working alongside like-minded individuals who share a passion for the arts.
If you’re ready to contribute your time and skills, we’d love to have you join our team!
AGM Details
When & Where
Submit Your Expression of Interest
Please submit your expression of interest, including details of your relevant experience, by Thursday 31st October:
Attention President.
PO Box 1143
Kingaroy, Q, 4610
or
Email Kingaroy.art@sbrc.qld.gov.au
Attention: Fran van Vegchel
Attention President.
PO Box 1143
Kingaroy, Q, 4610
or
Email Kingaroy.art@sbrc.qld.gov.au
Attention: Fran van Vegchel
Nominations
Nomination forms for committee positions will be available in the Kingaroy Art Gallery from Saturday, 2nd November 2024
Who are the Kingaroy Arts Team?
Executive Team
All KAT committee positions are voluntary.
Executive roles within the committee:
- President/ daily operations
- Secretary
- Treasurer
- Arts Director
- Shop 38 Manager
Stakeholders
Kingaroy Arts Team Stakeholders:
- Kingaroy Regional Shire Council
- South Burnett and the wider Community
- Artists
- Artisans Community
- Public
- Travellers
- Schools
- Disability groups
Kingaroy Arts Team Roles
KAT Committee
Description:
All Kingaroy Arts Team member roles are voluntary.
The management committee is responsible for the general control and management of the affairs of the association. Their duties and responsibilities include:
All Kingaroy Arts Team member roles are voluntary.
The management committee is responsible for the general control and management of the affairs of the association. Their duties and responsibilities include:
- Controlling the business and operations of the association
- Ensuring that the association complies with its rules for meetings.
- Taking all reasonable steps to ensure the association complies with the regulations.
- Considering applications for associated membership
- Acting in good faith in the interests of the association and for a proper purpose
- Using reasonable care and skill in the performance of their duties, and
- Avoiding being involved in decisions in which they have a personal interest.
- There are also duties under the general (judge made) law that have been in existence for many years. The substance of these common law duties has not changed.
- The duties of committee members of incorporated associations would also include complying with the Australian Charities and Not-for-profits Commission Act 2012
- Governance
- Ambassadors for KAT
- Each holds a position within the Executive and Gallery or Shop 38
- Make decisions around purchases and prizes.
- Make decisions that provide clear direction for position holders and the volunteer body.
- Attend Monthly meetings with a report to present for their area (at least 2 meetings per annum or by phone, Skype or by report)
- Attend and assist at openings.
- Encourage membership and volunteers.
- All other members
- Nominal meetings each year.
- Quorum each meeting – use Skype if needed.
KAT President
Description:
All Kingaroy Arts Team member roles are voluntary.
Runs meetings and usually represents the organisation at public events. Overall management of the art gallery.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
Runs meetings and usually represents the organisation at public events. Overall management of the art gallery.
Primary Duties
- Team leader of KAT committee, KRAG Art Director, volunteers and members
- Liaison for South Burnett Regional Council
- Works with the committee to ensure that council requirements are met.
- Chairs the meetings of the KAT committee.
- Signatory for financial documents
- Works with Secretary to hold committee meetings according to the committee guidelines.
- Makes final decisions of contentious issues which may arise.
- Public liaison with community and stakeholders
- Monthly rosters
- Contact for everyday operational issues.
- Communicate processes and changes with volunteers. Ensures policies and procedures are current and desk manual is up to date.
- Supervise order and purchase of items for gallery and shop.
- Facilitate cleaning schedule.
- Recruit volunteers.
- Communicate with Arts director and secretary the final dates for opening and dismantling exhibitions.
- Communicates with secretary and treasurer banking details for artists.
- Provides volunteers with an overview of each upcoming/current exhibition via exhibitions manager and media assistant.
- Secretary
- Team
- Art Director
- Treasurer
- SBRC
- Assisted by reception desk volunteers
- Management
- Administration
- Ability to liaise positively with people, Council staff, volunteers & Kat committee team
Secretary
Description:
All Kingaroy Arts Team member roles are voluntary.
The secretary of an incorporated association in Queensland has responsibilities under the Act and Regulation for ensuring that forms and documents are submitted to the Office of Fair Trading.
The secretary is also responsible for ensuring that the administration functions of organising meetings and minutes, handling membership, and maintaining important documents and registers of the organisation are fulfilled.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
The secretary of an incorporated association in Queensland has responsibilities under the Act and Regulation for ensuring that forms and documents are submitted to the Office of Fair Trading.
The secretary is also responsible for ensuring that the administration functions of organising meetings and minutes, handling membership, and maintaining important documents and registers of the organisation are fulfilled.
Primary Duties
- First point of contact for KAT committee business
- Call meetings.
- Call for agenda items. Distribute agenda items before meeting.
- Type up and distribute minutes.
- Submission of documents to relevant government organisations
- Manage membership register.
- Manage mailing list.
- Call for an update of membership annually.
- Annual return
- Communicate with Arts Director and Daily Operations Manager to establish gallery and Shop happenings and the final dates for opening and taking down of exhibitions.
- President
- Treasurer
- Arts Director
- Hangman
- Assisted by reception desk volunteers
- Computer literate
- Good at record keeping.
- Good writing skills
Treasurer
Description:
All Kingaroy Arts Team member roles are voluntary.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
Primary Duties
- Pay all Accounts.
- Manage Petty Cash
- Monthly reconciliations
- Financial systems procedures
- Audit – negotiating and establishing a relationship with the auditor.
- Prepare books for the AGM and the auditor.
- Executive
- Assisted by reception desk volunteers
- Bookkeeping experience
Kingaroy Art Gallery Director
Description:
All Kingaroy Arts Team member roles are voluntary.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
Primary Duties
- Works to provide high end exhibitions to the South Burnett and wider community.
- Manager of exhibitions and exhibition calendar
- Attend and introduce openings with president.
- Pursues potential travelling exhibitions.
- Provides advice to the KAT committee regarding potential exhibitions and acquisitions for the SBRC Council Collection
- Provides overview and artist portfolios of potential exhibitors to the KAT committee for feedback comment at committee meetings.
- Monitors and manages the aesthetics of the gallery.
- Supports the KAT president with public appearances, exhibition openings etc.
- Source judges for competitions.
- Calls for EOI for exhibitions.
- Establish the annual exhibition calendar.
- Communicates with Daily Operations Manager (President) Secretary, and exhibition installer, the final dates for opening and taking down of exhibitions.
- Communicates with Secretary and Treasurer the banking details of the artists.
- Provides the volunteers with an overview of each upcoming/current exhibition via the Daily Operations Manager
- Negotiate and communicate with artists.
- Provides support to exhibiting artists.
- Work with the KAT committees to coordinate exhibitions.
- Works with KAT committee to coordinate hanging and take down of exhibitions.
- Team
- President
- Volunteers
- Media assistant
- President. (operations)
- Assisted by reception desk volunteers
- Strong background in the arts
- Gallery experience
- Planning and organisation
- Writing skills
Daily Operations Manager - New Position
Description:
All Kingaroy Arts Team member roles are voluntary.
Overall management of the art gallery.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
Overall management of the art gallery.
Primary Duties
- Monthly rostering
- Contact person for everyday operational issues.
- Communicate processes and changes with Volunteers.
- Order and purchase stock for the gallery and shop.
- Facilitate the cleaning schedule with volunteers.
- Recruit volunteers.
- Communicate with the Arts Director and Secretary the final dates for opening and taking down of exhibitions.
- Communicate with the Secretary and Treasurer the banking details of the artists.
- Provides the volunteers with an overview of each upcoming/current exhibition via the exhibitions manager.
- Update policies and procedures as necessary. A desk copy is current and oversees the smooth running of the reception desk.
- Secretary
- Treasurer
- Arts Director
- Shop 38 Manager
- Reception desk volunteers
- Management
- Administration
- Good Communication
Shop 38 Manager
Description:
All Kingaroy Arts Team member roles are voluntary.
Overall management of Shop 38 within the gallery.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
Overall management of Shop 38 within the gallery.
Primary Duties
- Manage the integrity of art and craft made available in Shop 38
- Criteria includes saleable works, quality, originality, professionalism, customer appeal
- Support the artists.
- Manage numbers of works: Wall space
- Rotate shop display monthly.
- Manage collection of unsold works
- Monitor and manage exchange of works.
- Facilitate the making of labels for works.
- Manage procedures.
- Instigate shop 38 events- Christmas pop up, Highlight special yearly events.
- Promote shop.
- Media Assistant
- Reception desk volunteers
- Management
Media Assistant
Description:
All Kingaroy Arts Team member roles are voluntary.
Overall management of Shop 38 within the gallery.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
Overall management of Shop 38 within the gallery.
Primary Duties
- Work with media manager on website and Facebook pages.
- Regularly update activities, events, programme, using Instagram, flyers, radio, and community pages.
- Create posters for exhibitions
- Media releases
- Advertise any news as required by the President.
- Arts Director
- KAT President
- Graphic design skills
- Confidence with online promotional methods
- Lives locally - able to regularly visit the gallery and keep promotion fresh
Exhibition installations
Description:
All Kingaroy Arts Team member roles are voluntary.
Primary Duties
All Kingaroy Arts Team member roles are voluntary.
Primary Duties
- Maintain hanging equipment and display equipment.
- Manage the tools and equipment and storage.
- Arts Director
- Daily Operations Manager
Our Mission
Kingaroy Regional Art Gallery (KRAG) is the heart of South Burnett’s art scene, offering an inclusive space for artists and art lovers alike. As the region’s oldest public gallery, we’ve grown into a dynamic hub, showcasing exhibitions that are fun, thought-provoking, and even quirky. Our gallery, Shop 38, features unique, high-quality work from local artists and artisans.
We host exciting events, competitions, and workshops, providing opportunities for artists of all levels to thrive. Run by the passionate Kingaroy Arts Team (KAT), we are committed to growing the gallery into a destination for creativity and inspiration.
Join us and be part of something special!
